Privacy Policy, Cookies & Terms of Use

Privacy Policy

Last updated: {{month year}}

Hopscotch International Preschool (“we”, “our”, “the School”) is committed to protecting the privacy of children, families and website visitors. This Privacy Policy explains what information we collect, how we use it, and your rights under GDPR and Spanish data protection law.

1. Who We Are

Hopscotch International Preschool
Carrer Nou 34
Sant Pere de Ribes, 08810
Barcelona, Spain
Email: {{school email}}
Data Controller: The School Director

2. Information We Collect

We may collect:

Children & Families (enrolment + school life)

• Child’s name, date of birth, address

• Parent/guardian contact details

• Health information, allergies, dietary needs

• Academic and developmental observations

• Attendance records

• Photos/videos used for Tapestry or classroom documentation

• Emergency contacts and authorised pick-up persons

Website & Admissions

• Enquiry form details (name, email, phone)

• Brochure download email addresses

• Tour booking information

Technology & Cookies

• IP address, browser type, and site usage (via analytics/cookies)

We never ask for more information than necessary.

3. How We Use Your Information

We process personal data only for:

• Providing early years education and care

• Ensuring children’s safety and wellbeing

• Communicating with families

• Maintaining Tapestry learning journals

• Administrative processes (attendance, invoicing, records)

• Legal and regulatory compliance

• Responding to enquiries and managing admissions

• Improving the website and service experience

4. Photos and Video

Images of children are used only for educational purposes (Tapestry, internal documentation).

Photos are not used publicly without explicit written consent from parents.

5. Legal Basis for Processing (GDPR)

We rely on:

• Performance of a contract (enrolment)

• Legal obligation (health & safety, safeguarding)

• Vital interests (emergency situations)

• Legitimate interest (school operations)

• Consent (photos for social media, marketing, brochure downloads)

Parents may withdraw consent at any time.

6. Third Parties & Data Processors

We use trusted providers who comply with GDPR:

• Tapestry (online learning journal)

• Google Workspace (email, documents)

• Website hosting provider

• WhatsApp (voluntary communication option)

We never sell personal data or share it for marketing purposes.

7. Keeping Data Safe

We use secure digital storage, access controls, encrypted systems, and staff confidentiality agreements.

8. Data Retention

• Admissions enquiries: up to 12 months

• Child records: required legal period (typically 5–7 years)

• Photos/videos: deleted upon graduation unless parent consents otherwise

• Website analytics: per provider retention policies

9. Your Rights (Parents & Guardians)

You may request:

• Access to your data

• Correction of inaccurate data

• Deletion (where applicable)

• Restriction of processing

• Portability

• Withdrawal of consent (photos etc.)

Email requests to: {{school email}}

10. Contact & Complaints

If you have questions or concerns, contact us at {{email}}.

You may also contact the Spanish Data Protection Agency (AEPD).